Step-by-Step Guide

How to Use Notion AI for Meeting Notes (2026 Guide)

Automatically summarize meeting notes, extract action items, and format decisions with Notion AI.

⏱ PT8M 📊 Beginner 📅 Updated May 2026

What you'll need

Notion account with AI add-on ($10/month)
Meeting notes or transcript pasted into a Notion page

Paste your raw meeting notes

Create a new Notion page and paste in your transcript, bullet notes, or voice-to-text output. Don't worry about formatting — Notion AI handles it.

Invoke Notion AI with the slash command

Type '/AI' or press the Space bar at the bottom of the page to open the AI panel. Select 'Summarize' for a quick overview.

💡 Tip: For meeting notes specifically, use the 'Extract action items' prompt instead of generic summarize — you get a ready-made task list.

Extract action items

Prompt: 'Extract all action items from this meeting, with owner name and deadline where mentioned.' Notion AI outputs a formatted table you can convert to a task database.

Format decisions and key points

Ask: 'List the decisions made in this meeting as bullet points.' This creates a decision log you can reference in future meetings.

Generate a follow-up email

Prompt: 'Write a follow-up email to attendees summarizing the decisions and action items from this meeting.' Copy-paste and send within minutes of the meeting ending.

Link to your project database

Convert the action items table to a Notion database and link it to your project tracker. All tasks now have the meeting source as context.

Pro Tips

Integrate Otter.ai with Notion to automatically push transcripts to a dedicated meeting notes database.
Use the 'Translate' prompt to share meeting summaries with international teammates in their language.
Build a meeting notes template with the AI prompts pre-set — one click runs all summaries at once.

Ready to try Notion AI?

20 AI responses free, then add-on required

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